From first enquiry to departure
From the first enquiry to the visa stamp, Abroova tracks the student journey your counsellors run by hand today.
Every enquiry becomes a lead
Staff log each enquiry as a Lead, then move it from New to Converted, or mark it Lost with a reason.
Open a case, run ten stages
An Agent or Executive opens a Student Case from the client profile, then runs it through ten checklisted stages.
Visas on track, invoices paid
University deadlines surface a week ahead, while finance raises invoices and records payments as they come in.
Visa in hand, and flying out
Income, expenses and profit roll up into one Accounts screen, month by month.
Where the work actually lives today
WhatsApp, a spreadsheet, someone’s inbox, a sticky note. Then a deadline slips.
Today
- WhatsApp“Is the UK intake still open?”
- leads_final_v3412 rows
- InboxRe: documents
- Sticky notecall Rahim!! deposit?
- Visa deadlineAnanya Sharma
Leads, in one place
- Rahim UddinDeposit recorded
- UK intake enquiryAssigned to Sadia
- Uni deadlineAlert sent
Same students, same day. One of these is Abroova.
Platform
Built around how agencies actually work
Leads, applications, money and student updates, the four things your team touches every day, finally talking to each other.
01 Leads
A pipeline that keeps every prospect in view
Capture every enquiry and move it from New to Converted, with assignment, referrals and follow-up nudges.
- Source and history on every lead
- Assign and refer to counsellors
- Nudges when a lead goes quiet
- New
- 3
- Contacted
- 2
- Converted
- 2
02 Applications
Track every application to departure
Move each case through ten clear stages and get a heads-up before each university deadline.
- 10 case stages, file open to departure
- Per-university application tracking
- Deadline alerts
- Intake3
- Applying6
- Offer4
- Visa5
- Departure2
03 Finance
Get paid and stay reconciled
Raise invoices, share them by link, record offline payments, and keep every balance reconciled.
| Client | Invoice | Amount | Status |
|---|---|---|---|
| Tanvir Ahmed | #1042 | ৳45,000 | Paid |
| Nusrat Jahan | #1041 | ৳18,500 | Paid |
| Imran Kabir | #1039 | ৳62,000 | Overdue |
04 Student portal
Students see where they stand
Each student gets a private login to follow their stages, your updates and their invoices.
- Private login per student
- Updates you post from the case
- Their invoices in one place
Your file is open. Eligibility check is next.
Offer letter received. Visa preparation starts now.
Visa approved! Pre-arrival arrangements next.
Everyone sees only their part
Each role opens only what it needs, nothing it doesn’t. Pick one to see.
12 screens
Runs the whole system
Sees every screen and can do everything, including the powerful case actions (rewind, abandon, reassign) and managing the team.
- Dashboard
- Appointments
- Leads
- Students
- Applications
- Universities
- Programs
- Invoices
- Accounts
- Notifications
- Settings
- Support
| Action | Agent | Counsellor | Executive | Accounts | Student |
|---|---|---|---|---|---|
| See Dashboard and Notifications | Can do | Can do | Can do | Can do | View only |
| Manage appointments | Can do | Can do | ownView own or shared records only | No access | No access |
| Work leads (add, advance, lose) | Can do | ownOwn records only | ownView own or shared records only | No access | No access |
| Manage clients | Can do | ownOwn records only | ownView own or shared records only | No access | No access |
| Open a student case | Can do | No access | ownOwn records only | No access | No access |
| Advance case, tasks, applications | Can do | No access | ownOwn records only | No access | No access |
| Rewind, jump or abandon a case | Can do | No access | ownOwn records only | No access | No access |
| Invoices (create, share, payments) | Can do | No access | No access | Can do | No access |
| Accounts and finance | Can do | No access | No access | Can do | No access |
| Post updates to a student’s portal | Can do | No access | ownOwn records only | No access | View only |
| Team, roles and permissions | Can do | No access | No access | No access | No access |
can do view onlyown their own recordsown view their own or shared records no access
These are the defaults. An Agent can fine-tune any individual’s access in Settings.
Pricing
Pay only for what you use
À la carte modules. Core is always included; switch on the rest as you grow.
Ready to run your whole agency?
Start free. Switch on the modules you need, leave the rest.